Privacy Policy

1. Data Protection at a Glance General Information

The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data refers to all data that can personally identify you. Detailed information on data protection can be found in the privacy policy listed below this text.

1.1. Data Collection on This Website

1.1.1. Who is Responsible for Data Collection on This Website?

Data processing on this website is carried out by the website operator. You can find their contact details in the “Responsible Entity” section of this privacy policy.

1.1.2. How Do We Collect Your Data?

Your data is collected when you provide it to us. This can include data you enter into a contact form. Other data is automatically or with your consent collected by our IT systems when you visit the website. These are primarily technical data (e.g., internet browser, operating system, or time of page visit). This data is collected automatically as soon as you enter the website.

1.1.3. What Do We Use Your Data For?

Some of the data is collected to ensure the proper functioning of the website. Other data can be used to analyze your user behavior.

1.1.4. What Rights Do You Have Regarding Your Data?

You have the right to receive free information about the origin, recipient, and purpose of your stored personal data at any time. You also have the right to request the correction or deletion of this data. If you have given consent for data processing, you can revoke this consent at any time for the future. Additionally, you have the right, under certain circumstances, to request the restriction of processing of your personal data. Furthermore, you have a right to lodge a complaint with the relevant supervisory authority.

For this purpose and for any further questions regarding data protection, you can contact us at any time.

1.2. Analysis Tools and Third-Party Tools

When visiting this website, your browsing behavior may be statistically analyzed. This is primarily done using analysis programs.

Detailed information about these analysis programs can be found in the following privacy policy.

1.2.1. Indeed-Tracking-Pixel

We use a pixel from Indeed to anonymously count how many applications were submitted through job ads published on Indeed’s website.

2. Hosting

We host the content of our website with the following provider:

2.1. External Hosting

This website is externally hosted. The personal data collected on this website is stored on the servers of the hosting provider. This can include IP addresses, contact requests, meta and communication data, contract data, contact details, names, website accesses, and other data generated via a website.

External hosting is carried out to fulfill our contract obligations towards potential and existing customers (Art. 6 para. 1 lit. b GDPR) and for the interest of a secure, fast, and efficient provision of our online offering by a professional provider (Art. 6 para. 1 lit. f GDPR). If appropriate consent has been requested, processing is carried out exclusively based on Art. 6 para. 1 lit. a GDPR and § 25 para. 1 German Federal Data Protection Act (TTDSG), insofar as the consent includes the storage of cookies or access to information on the user’s device (e.g., device fingerprinting) as defined in the TTDSG. Consent can be revoked at any time.

Our hosters will only process your data to the extent necessary to fulfill its contractual obligations and will follow our instructions regarding this data.

We use the following hosters: STRATO GmbH

2.1.1. Data Processing Agreement

We have entered into a data processing agreement (DPA) with the service mentioned above. This is a legally required contract ensuring that the personal data of our website visitors is processed only according to our instructions and in compliance with the GDPR.

3. General Information and Mandatory Disclosures

3.1. Data Protection

The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy.

When you use this website, various personal data is collected. Personal data refers to data that can personally identify you. This privacy policy explains what data we collect and how we use it. It also explains how and for what purpose this is done.

We would like to point out that data transmission over the internet (e.g., when communicating via email) can have security vulnerabilities. Complete protection of data from access by third parties is not possible.

3.2. Information about the Responsible Entity

The responsible entity for data processing on this website is:

HR digi. GmbH

Kerpener Str. 154, 50170 Kerpen Amtsgericht Köln HRB 109982

Steuer-Nr: 203/5753/1355

Geschäftsführer & Verantwortlicher gem. § 5 TMG / § 55 RStV: Hakan Evranli

E-Mail: [email protected]

Tel.: +49 2273 951055-0

Data Protection Officer:

ATTY. Funda Özdemir

E-Mail: [email protected]

The responsible entity is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data (e.g., names, email addresses, etc.).

3.3. Storage Duration

Unless a more specific storage period has been mentioned in this privacy policy, your personal data will remain with us until the purpose for data processing no longer applies. If you assert a legitimate request for deletion or revoke consent for data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial retention periods); in the latter case, deletion will occur once these reasons cease to apply.

3.4. General Information on the Legal Bases of Data Processing on This Website

If you have given consent to data processing, we process your personal data based on Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR if special categories of data are processed according to Art. 9 para. 1 GDPR. In case of explicit consent to transfer personal data to third countries, the data processing is also based on Art. 49 para. 1 lit. a GDPR. If you have consented to the storage of cookies or access to information on your device (e.g., via device fingerprinting), the data processing is additionally based on § 25 para. 1 TTDSG. Consent can be revoked at any time. If your data is necessary for the fulfillment of a contract or for the implementation of pre-contractual measures, we process your data based on Art. 6 para. 1 lit. b GDPR. Furthermore, we process your data if required for compliance with a legal obligation based on Art. 6 para. 1 lit. c GDPR. Data processing can also be carried out based on our legitimate interests according to Art. 6 para. 1 lit. f GDPR. The relevant legal bases in each individual case are provided in the following paragraphs of this privacy policy.

3.5. Recipients of Personal Data

In the course of our business activities, we work with various external entities. In some cases, the transmission of personal data to these external entities is necessary. We only pass on personal data to external entities if it is necessary for contract fulfillment, if we are legally obligated to do so (e.g., sharing data with tax authorities), if we have a legitimate interest based on Art. 6 para. 1 lit. f GDPR, or if another legal basis allows data transfer. When using data processors, we only pass on personal data of our customers based on a valid data processing agreement. In case of joint processing, a joint processing agreement will be concluded.

For executive or critical positions (e.g., management, board level), HR digi GmbH may conduct a creditworthiness check via Creditreform Köln.

3.6. Revocation of Your Consent to Data Processing

Many data processing operations are only possible with your explicit consent. You can revoke consent you have already given at any time. The legality of data processing carried out until revocation remains unaffected by the revocation.

3.7. Right to Object in Special Cases and Against Direct Advertising (Art. 21 GDPR)

IF DATA PROCESSING IS BASED ON ART. 6 PARA. 1 LIT. E OR F GDPR, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA FOR REASONS ARISING FROM YOUR SPECIFIC SITUATION; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. THE RESPECTIVE LEGAL BASIS ON WHICH PROCESSING IS BASED CAN BE FOUND IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR AFFECTED PERSONAL DATA UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR PROCESSING THAT OVERRIDE YOUR INTERESTS, RIGHTS, AND FREEDOMS, OR IF PROCESSING SERVES TO ASSERT, EXERCISE, OR DEFEND LEGAL CLAIMS (OBJECTION ACCORDING TO ART. 21 PARA. 1 GDPR).

IF YOUR PERSONAL DATA IS PROCESSED FOR DIRECT ADVERTISING PURPOSES, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF YOUR PERSONAL DATA FOR THE PURPOSES OF SUCH ADVERTISING; THIS ALSO APPLIES TO PROFILING IN SO FAR AS IT IS RELATED TO SUCH DIRECT ADVERTISING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR DIRECT ADVERTISING PURPOSES (OBJECTION ACCORDING TO ART. 21 PARA. 2 GDPR).

3.8. Right to Lodge a Complaint with the Competent Supervisory Authority

In case of violations of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, their place of work, or the place of the alleged violation. This right to lodge a complaint is without prejudice to other administrative or judicial remedies.

3.9. Right to Data Portability

You have the right to have data that we process automatically based on your consent or in fulfillment of a contract handed over to you or to a third party in a standard, machine-readable format. If you require the direct transfer of data to another responsible party, this will only be done to the extent technically feasible.

3.10. Information, Correction, and Deletion

Within the scope of the applicable legal provisions, you have the right to free information about your stored personal data, its origin, recipients, and the purpose of data processing, and, if necessary, a right to correction or deletion of this data. For this purpose and for any further questions regarding personal data, you can contact us at any time.

3.11. Right to Restriction of Processing

You have the right to request the restriction of processing of your personal data. You can contact us at any time for this purpose. The right to restriction of processing applies in the following cases:

– If you dispute the accuracy of your personal data stored with us, we usually need time to verify this. For the duration of the verification, you have the right to request the restriction of processing of your personal data.
– If the processing of your personal data happened/happens unlawfully, you can request the restriction of data processing instead of deletion.
– If we no longer need your personal data, but you need it for the exercise, defense, or assertionof legal claims, you have the right to request the restriction of processing of your personal data instead of deletion.

– If you have lodged an objection according to Art. 21 Para. 1 GDPR, a balance between your and our interests must be made. As long as it is not clear whose interests outweigh, you have the right to request the restriction of processing of your personal data.

If you have restricted the processing of your personal data, this data – apart from its storage – may only be processed with your consent or for the assertion, exercise, or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or a Member State.

3.12. SSL/TLS Encryption

For security reasons and to protect the transmission of confidential content, such as orders or inquiries that you send to us as the website operator, this site uses SSL/TLS encryption. You can recognize an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line.

When SSL/TLS encryption is activated, the data you transmit to us cannot be read by third parties.

3.13. Candidate Database and Unsolicited Applications

Im Rahmen des Bewerbungsverfahrens sichten wir Ihre Unterlagen, führen Interviews und Eignungstests durch und übermitteln Ihre Bewerbung ggf. mit Empfehlung an unsere Auftraggeber. Sie werden vorab darüber informiert, an welches Unternehmen Ihre Daten weitergeleitet werden.

We store applicant data in a shared database operated jointly with our partners. HR digi GmbH staff responsible for the vacancy will have access. For unsolicited applications, all staff responsible for recruitment may access the data to determine suitability for open positions.

Candidate profiles will be automatically deleted after three years of inactivity or immediately upon request via the candidate login area, unless retention is legally required.

When you create a candidate profile, we process the information you provide to set up and manage your profile and enable access to services that require registration. The legal basis for processing is Art. 6 para. 1 lit. a GDPR. If the creation of the profile serves the purpose of entering into a contract, the additional legal basis is Art. 6 para. 1 lit. b GDPR.

Candidate profiles in the login area are automatically deleted after three months of inactivity.

4. Data Collection on This Website

4.1. Cookies

Our website uses so-called “cookies.” Cookies are small data packets and do not cause any harm to your end device. They are either stored temporarily for the duration of a session (session cookies) or permanently (persistent cookies) on your end device. Session cookies are automatically deleted after your visit ends. Persistent cookies remain stored on your end device until you delete them yourself or they are automatically deleted by your web browser.

Cookies can come from us (first-party cookies) or from third-party companies (so-called third-party cookies). Third-party cookies enable the integration of specific services from third-party companies within websites (e.g., cookies for processing payment services).

Cookies have various functions. Numerous cookies are technically necessary, as certain website functions would not work without them (e.g., the shopping cart function or the display of videos). Other cookies can be used to analyze user behavior or for advertising purposes.

Cookies that are necessary for the electronic communication process, for providing certain functions requested by you (e.g., for the shopping cart function), or for optimizing the website (e.g., cookies for measuring web audience) are stored based on Art. 6 Para. 1 lit. f GDPR, unless another legal basis is specified. The website operator has a legitimate interest in storing necessary cookies for the technically error-free and optimized provision of their services. If consent has been requested for the storage of cookies and similar recognition technologies, processing is carried out exclusively based on this consent (Art. 6 Para. 1 lit. a GDPR and § 25 Para. 1 TTDSG); consent can be revoked at any time.

You can configure your browser to inform you about the setting of cookies and allow cookies only in individual cases, exclude the acceptance of cookies for specific cases or in general, and enable the automatic deletion of cookies when closing the browser. Disabling cookies may limit the functionality of this website.

You can find information about the cookies and services used on this website in this privacy policy.

4.2. Server Log Files

The provider of the pages automatically collects and stores information in so-called server log files that your browser automatically transmits to us. These are:

– Browser type and browser version
– Operating system used
– Referrer URL
– Hostname of the accessing computer
– Time of the server request
– IP address

A consolidation of this data with other data sources does not take place.

This data is collected based on Art. 6 Para. 1 lit. f GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimization of their website – for this purpose, the server log files must be collected.

4.3. Contact Form

If you send us inquiries via the contact form, your details from the inquiry form, including the contact details you provided there, will be stored by us for the purpose of processing the inquiry and in case of follow-up questions. We do not share this data without your consent.

The processing of this data is based on Art. 6 Para. 1 lit. b GDPR if your inquiry is related to the fulfillment of a contract or is necessary for the performance of pre-contractual measures. In all other cases, processing is based on our legitimate interest in effectively processing the inquiries directed to us (Art. 6 Para. 1 lit. f GDPR) or on your consent (Art. 6 Para. 1 lit. a GDPR) if requested; consent can be revoked at any time.

The data you enter in the contact form will remain with us until you request us to delete it, revoke your consent to storage, or the purpose for data storage no longer applies (e.g., after completed processing of your inquiry). Mandatory legal provisions – especially retention periods – remain unaffected.

4.4. Inquiry via Email, Phone, or Fax

If you contact us via email, phone, or fax, your inquiry including all resulting personal data (name, inquiry) will be stored and processed by us for the purpose of processing your request. We do not share this data without your consent.

The data you send us via contact inquiries will remain with us until you request us to delete it, revoke your consent to storage, or the purpose for data storage no longer applies (e.g., after completed processing of your request). Mandatory legal provisions – especially legal retention periods – remain unaffected.

4.5. Newsletter Consent Logging

To verify newsletter subscriptions, we log the IP address and timestamp when you click the confirmation link.

4.6. YouTube “Enhanced Privacy Mode”

We embed YouTube videos using YouTube’s “enhanced privacy mode,” which stores data only when a video is played.

4.7. Google Maps

We use Google Maps to visually display our company location on the website. The provider is Google LLC, Amphitheatre Parkway, Mountain View, CA 94043, USA. The use of Google Maps is based on Art. 6 para. 1 lit. f GDPR. Our legitimate interest lies in presenting our services in an appealing way and making it easier for users to locate our premises.

4.8. Consent Management Tool (Usercentrics)

We use the consent management tool Usercentrics to ensure compliance with legal requirements regarding consent for cookies and similar technologies. Your consents (as well as any revocations) are logged and stored for a period of three years. This serves the purpose of legal accountability in accordance with Art. 6 para. 1 lit. c GDPR.

Further information about data processing by Usercentrics can be found in their privacy policy at: https://usercentrics.com/privacy-policy/

4.9. Microsoft Advertising

Wir setzen Microsoft Advertising ein. Anbieter ist Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399, USA. Bei Nutzung der Dienste werden Cookies auf Ihrem Gerät gespeichert, um interessenbezogene Werbung zu ermöglichen. Weitere Informationen unter: https://account.microsoft.com/privacy/ad-settings/