Privacy Policy

Note: DocKlinik and DocHunter are brands of HR digi. GmbH.

1. General Information

We take the protection of your personal data very seriously. Personal data refers to information that can be used to identify you personally (e.g., name, email address, telephone number). This privacy policy informs you about the data we collect, how we use it, and what rights you have.

1.1 Data Collection on This Website

  • Directly from you
    e.g., via contact forms, newsletter subscriptions, job applications, or data provided by phone (including phone numbers).
  • Automatically
    e.g., IP address, browser type, operating system, referrer URL, hostname of the accessing computer, time of page access. This data is automatically collected when you visit the website.

1.2 Purpose of Data Processing

  • Provision and optimization of the website
  • Analysis of user behavior
  • Processing inquiries and applications
  • Conducting recruitment processes and managing candidate profiles

1.3 Your Rights

You may, at any time:
  • Request information about the data stored about you
  • Request correction or deletion of your data
  • Request restriction of processing
  • Withdraw your consent
  • Object to certain data processing activities
  • Request your data in a machine-readable format

1.4 Storage Duration and Processing of Personal Data

  • We store your personal data only for as long as necessary to fulfill the purposes or as required by law.
  • Applicant data is stored for 10 years after confirmation, to offer you suitable job opportunities in the future.
  • Candidate profiles in the login area remain active until you request deletion or they are modified.
  • Data is deleted once the purpose no longer applies, unless legal requirements demand longer retention.
  • You can withdraw your consent to data processing at any time; the legality of the processing carried out until withdrawal remains unaffected.

2. Hosting & Sicherheit

  • Our website is hosted on servers located in Germany.
  • Data processing is carried out in compliance with the GDPR and only according to our instructions.
  • SSL/TLS encryption protects your data during transmission

3. Cookies & Tracking

  • Necessary cookies
    Technically required for functions such as login or shopping cart.
  • Analytics and marketing cookies
    e.g., Microsoft Advertising, YouTube (in extended privacy mode).
  • Consents are managed via Usercentrics and can be withdrawn at any time.
  • Browser settings allow you to restrict or delete cookies.

4. Applicant Data & Unsolicited Applications

  • Applicant data is used solely for processing applications and, if necessary, forwarding to potential employers.
  • Only HR digi employees responsible for the respective position have access.
  • Candidate profiles in the login area remain active until they are deleted or modified.
  • Application documents may be forwarded to clients along with a recommendation.

5. Server Log Files

  • When you visit the website, certain information is automatically collected in server log files, such as:
  • Browser type and version
  • Operating system used
  • Referrer URL
  • Hostname of the accessing computer
  • Time of the server request
  • IP address
  • This data is used solely to ensure the error-free functioning of the website and to optimize it.
  • There is no merging of this data with other data sources.

6. Contact Form and Email Inquiries

  • When using the contact form or getting in touch via email, telephone, or fax, your data (e.g., name, email address, phone number, content of your inquiry) will be stored in order to process your request.
  • The processing is based on Art. 6(1)(b) GDPR, insofar as your inquiry is related to the performance of a contract, or on our legitimate interest (Art. 6(1)(f) GDPR) in processing the inquiry.
  • Your data will not be shared with third parties without your consent.
  • The data will remain with us until you request its deletion, withdraw your consent, or the purpose for storing it no longer applies. Statutory retention obligations remain unaffected.

7. Third-Party Services & Analytics Tools

  • Indeed Tracking Pixel
    Anonymous tracking of applications submitted via Indeed job ads.
  • Google Maps
    Displaying our location on the website.
  • Microsoft Advertising
    Interest-based advertising.
  • Usercentrics
    Management and logging of your cookie consents.

8. Contact & Responsible Entity

  • HR digi. GmbH
    Kerpener Str. 154, 50170 Kerpen Amtsgericht Köln
  • Managing Director
    Hakan Evranli
  • E-Mail
    [email protected]
  • Tel.
    +49 2273 951055-0
  • Data Protection Officer
    RA Funda Özdemir, [email protected]

9. Additional Information

  • Data Storage
    Personal data is stored for as long as necessary for its purpose, for 10 years after applicant confirmation, or as required by legal retention periods.
  • Right to Object
    You may object to the processing of your data at any time for reasons arising from your particular situation.
  • Right to Lodge a Complaint
    You have the right to lodge a complaint with a supervisory authority.